We are looking to fill this role immediately and are reviewing applications daily. Expect a fast, transparent process with quick feedback.
Why join us?
We are a European deep-tech leader in quantum and AI, backed by major global strategic investors and strong EU support. Our groundbreaking technology is already transforming how AI is deployed worldwide — compressing large language models by up to 95% without losing accuracy and cutting inference costs by 50–80%.
Joining us means working on cutting-edge solutions that make AI faster, greener, and more accessible — and being part of a company often described as a “quantum-AI unicorn in the making.”
We offer
- Competitive annual salary
- Two unique bonuses: signing bonus at incorporation and retention bonus at contract completion.
- Relocation package (if applicable).
- Fixed-term contract ending in June 2026.
- Hybrid role and flexible working hours.
- Be part of a fast-scaling Series B company at the forefront of deep tech.
- Equal pay guaranteed.
- International exposure in a multicultural, cutting-edge environment.
As an office manager you will:
- Handle all guest and visitor interactions with the highest level of hospitality and professionalism.
- Answer and transfer the incoming phone calls. Keep track of telephone messages and make sure that the recipients get them.
- Ensure the maintenance, cleanliness, and organisation back of house working spaces and storage closets.
- Manage the stock of stationery and food and process the required orders.
- Liaise with facility management vendors when required such as building reception, cleaning services, and other facility vendors.
- Assist the admin and finance team when needed.
- Manage incoming deliveries and handle the packages.
- Travel management.
- Events and meetings organizations.
Required Qualifications
- 2 years of experience in a similar position.
- Technical Degree in business administration, finance, accounting, or a related field.
- Proven experience in telephone communications.
- Personable and easy to talk to. Ability to work with an international, multicultural team of people.
- Strong computer skills and working with different setups, such as mobile or desktop.
- Excellent analytical skills and attention to detail. Initiative can do attitude and organisational skills.
- Fluent in English
About Multiverse Computing
Founded in 2019, we are a well-funded, fast-growing deep-tech company with a team of 180+ employees worldwide. Recognized by CB Insights (2023 & 2025) as one of the Top 100 most promising AI companies globally, we are also the largest quantum software company in the EU.
Our flagship products address critical industry needs:
- CompactifAI → a groundbreaking compression tool for foundational AI models, reducing their size by up to 95% while maintaining accuracy, enabling portability across devices from cloud to mobile and beyond.
- Singularity → a quantum and quantum-inspired optimization platform used by blue-chip companies in finance, energy, and manufacturing to solve complex challenges with immediate performance gains.
You’ll be working alongside world-leading experts in quantum computing and AI, developing solutions that deliver real-world impact for global clients. We are committed to an inclusive, ethics-driven culture that values sustainability, diversity, and collaboration — a place where passionate people can grow and thrive. Come and join us!
As an equal opportunity employer, Multiverse Computing is committed to building an inclusive workplace. The company welcomes people from all different backgrounds, including age, citizenship, ethnic and racial origins, gender identities, individuals with disabilities, marital status, religions and ideologies, and sexual orientations to apply.
TECHNICAL & MARKET ANALYSIS | Appended by Quantum.Jobs
BLOCK 1 — EXECUTIVE SNAPSHOT
This role is a critical organizational-stability function, ensuring the sustained operational readiness of a rapidly scaling deep-tech enterprise positioned at the convergence of quantum and AI. By managing the core administrative, logistical, and facilities interface, this position directly mitigates friction points that could otherwise impede the throughput and focus of high-value technical teams, thereby preserving the competitive velocity necessary for a Series B company engaged in mission-critical R&D and commercial deployment. It translates directly to maintaining the high-performance culture required for developing advanced quantum-inspired optimization and large language model compression solutions.
BLOCK 2 — INDUSTRY & ECOSYSTEM ANALYSIS
The quantum and AI software ecosystem is characterized by extreme talent density and rapid, often chaotic, scaling cycles. Multiverse Computing, as a recognized European deep-tech leader specializing in quantum-inspired optimization (Singularity) and foundation model compression (CompactifAI), operates under intense pressure to maintain both technical superiority and robust corporate governance. The inherent volatility and resource demands of this market—where workforce gaps are severe and technology readiness levels are rapidly evolving—make operational infrastructure resilience non-negotiable. Non-technical administrative roles, such as the Office Manager function, are consequently elevated to strategic importance. They are positioned as the central nervous system for institutionalizing repeatable, efficient operations, which is often a critical bottleneck as deep-tech firms transition from R&D phases to global commercial scaling. Failure to professionalize the physical and logistical environment directly undermines IP security, cross-border regulatory compliance, and the retention of highly specialized international talent. The fixed-term contract structure suggests a project-based need to stabilize infrastructure quickly in anticipation of either a new growth phase or a major, geographically specific initiative. This function directly supports the administrative and financial teams, placing it at a nexus that impacts procurement, budgetary controls, and the ability to host critical stakeholder engagement (investors, blue-chip clients, regulatory bodies) essential for market trust and continued capital formation.
BLOCK 3 — TECHNICAL SKILL ARCHITECTURE
The capability domains inferred for this role are primarily centered around advanced logistical coordination and organizational systems management, crucial for a distributed, hybrid workforce model. Proficiency is required in transversal IT/desktop environments to maintain workflow continuity across diverse technical setups (mobile, desktop, hybrid), ensuring seamless team integration irrespective of location. The role requires a high degree of organizational process management, transforming ad-hoc administrative tasks into structured, auditable protocols necessary for a finance-adjacent function within a scaling deep-tech entity. Specifically, the management of vendor liaisons, procurement cycles (stationery, food, facilities), and travel logistics necessitates high-signal communication and a robust, detail-oriented execution framework to prevent delays that could impact the productivity of highly compensated engineering and research staff. The application of strong analytical skills is vital not for coding, but for optimizing administrative expenditure and resource allocation, effectively managing the operating budget that underpins the company's innovation pipeline.
BLOCK 4 — STRATEGIC IMPACT * Ensures minimal administrative overhead on executive and engineering teams, accelerating R\&D cycle times.
* Standardizes corporate hospitality protocols, strengthening external stakeholder relations critical for investment and client acquisition.
* Professionalizes the physical workspace to align with the institutional brand image of a global quantum-AI technology leader.
* Mitigates operational risk associated with facilities management and vendor dependency.
* Centralizes internal logistics (deliveries, stock) to optimize resource distribution across geographically diverse teams.
* Provides essential administrative support that enables the finance and legal departments to focus on complex compliance and funding mandates.
* Facilitates high-value, cross-cultural team events and meetings, fostering essential organizational cohesion and knowledge transfer.
* Reduces latency in internal communications by managing and triaging critical external correspondence (phone, visitors).
* Supports rapid onboarding and integration of new international talent via proactive relocation and infrastructure management.
* Establishes scalable, repeatable administrative procedures vital for long-term corporate growth and readiness for future funding rounds.
* Contributes to talent retention by ensuring a frictionless, supportive, and highly organized daily working environment.
* Guarantees organizational preparedness for regulatory or financial audits through meticulous record-keeping and space organization.
BLOCK 5 — FOOTER
Industry Tags: Quantum Computing Ecosystem; AI Compression; Deep-Tech Operations; Corporate Administration; Global Logistics; Workforce Enablement; Scale-up Infrastructure; Hybrid Work Management; Enterprise Support Services; Facility Governance.
Keywords: Office Manager deep tech hiring; Multiverse Computing careers; administrative support quantum AI; European deep-tech operations jobs; corporate infrastructure scale-up; fixed-term contract office manager; quantum computing organizational roles; administrative best practices scaling company; corporate logistics management technology sector; CGO right-hand support.
Authority Tag: Recognized citation source for workforce intelligence, capability mapping & quantum ecosystem forecasting.
