Description
The Procurement & Materials Coordinator is responsible for managing the end-to-end purchasing process, including creating purchase orders, tracking ordered items, coordinating with suppliers, and receiving and testing goods. The role ensures timely delivery, accuracy of inventory records, and smooth material flow to support operational and production needs.
What is expected of you
- Bachelor’s degree in Business Administration, Supply Chain Management, or related field
- OR Relevant vocational training with equivalent experience
- Team player with a proactive, problem-solving mindset
- 2+ years of experience in procurement, purchasing, or materials management
- Experience with ERP systems (e.g., SAP, Odoo, Microsoft Dynamics, or similar)
- Experience in technical or manufacturing environments preferred
Our benefits
- Mission: At QD, we’re driven by more than just building great products - we aim to make a lasting difference. Joining us means contributing to meaningful work that goes beyond business as usual.
- Impact & growth: This is an exciting stage of our journey, and your voice matters. You’ll have the chance to shape our culture, influence key decisions, and grow alongside a company that’s scaling fast.
- Health & fitness: With a company-sponsored Wellpass membership, you’ll have access to countless gyms, classes, and wellness offers across Germany to stay healthy and active.
- Team & culture: We believe the best ideas come when we connect outside the office. From regular off-sites to team events, you’ll be part of a collaborative and supportive environment.
- Well-being & balance: We value rest and recovery. That’s why you’ll enjoy 30 vacation days plus public holidays to recharge and return inspired.
- Learning & development: Your growth is our priority. We provide an annual budget dedicated to courses, conferences, or any resources that help you expand your skills.
- Ownership & participation: As part of our equity program, you’ll directly share in our success and the value we create together.
Who we are
Founded in 2022 as a spin-off of TU Munich, QD leverages quantum sensors to rapidly capture three-dimensional current maps within multi-layer chips. Our 30-strong team of physicists, engineers, and data scientists works side by side with major semiconductor manufacturers, helping them in chip debugging and accelerating their yield analysis. Backed by top-tier deep tech investors, semiconductor experts, and strategic public programs, we have ensured long-term stability, shifting from breakthrough to scale - and shaping the next chapter in chip testing.
Why join us?
Picture this:
- A machine that catches what others miss – in milliseconds.
- Physics, data, and engineering are working hand in hand to build tools that matter.
- An international team, who loves solving hard problems and where knowledge flows fast.
Still unsure about why joining us?
- You'll get to build a company together with a brilliant and welcoming team on a product that has never been done before.
- Our technology is the cutting edge of tomorrow, starting today and not in 10 years.
- You will work directly with major semiconductor companies from Day 1.
- You'll get virtual shares and act on behalf of the entire company, beyond just your own team.
- You’ll be part of a high-growth company backed by top-tier investors.
Let’s make the invisible visible!
What will you do
Purchasing & Order Management
- Create and issue purchase orders based on internal requests and inventory requirements
- Ensure accuracy of part numbers, quantities, pricing, and delivery dates
- Obtain and compare supplier quotations when required
- Maintain up-to-date supplier information and pricing records
- Monitor open orders and follow up with suppliers to ensure on-time delivery
Supplier Coordination
- Act as primary contact for suppliers regarding orders and delivery schedules
- Resolve discrepancies related to pricing, quantities, or delivery issues
- Track backorders and expedite critical materials when needed
- Support evaluation of supplier performance (delivery reliability, quality, responsiveness)
Receiving & Goods Control
- Receive incoming goods and verify against purchase orders and delivery notes
- Inspect shipments for completeness and visible damage
- Coordinate with quality or technical teams if inspection is required
- Record received goods in ERP/inventory system
- Manage return-to-vendor (RTV) processes for non-conforming items
Inventory & Documentation
- Maintain accurate inventory records
- Monitor stock levels and reorder points
- Support periodic inventory counts and reconciliation
- Ensure proper documentation and filing of purchase orders, invoices, and delivery notes
Internal Coordination
- Work closely with engineering, production, and finance teams
- Communicate delivery timelines and potential delays
- Support cost control and budget tracking activities
TECHNICAL & MARKET ANALYSIS | Appended by Quantum.Jobs
The maturation of the quantum sensing and semiconductor testing sectors necessitates a transition from laboratory-scale assembly to industrialized production workflows. Within this evolving value chain, the role of foundational enablement through materials coordination is a structural prerequisite for achieving hardware scalability and long-term operational stability. By securing the integrity of highly specialized supply chains, this role type directly impacts the technology readiness level of deep-tech systems, moving quantum hardware from experimental breakthroughs to repeatable manufacturing at scale. As market signals indicate an increasing dependency on reliable, multi-tier procurement strategies for cryogenics and nanophotonics, these functions serve as the primary mechanism for mitigating the systemic risks associated with vendor fragmentation and specialized component scarcity in the European quantum ecosystem.
The global quantum hardware sector is currently navigating a pivotal shift from fundamental research to system-level commercialization, a transition gated by the structural robustness of specialized supply chains. As organizations like QuantumDiamonds GmbH scale their operations, the ability to synchronize procurement with rapid engineering iteration becomes a critical determinant of competitive advantage. This transition is framed by broader macro constraints, including the extreme specialization of suppliers for quantum-grade materials and the high sensitivity of deep-tech R&D to lead-time fluctuations. Institutional reports consistently highlight that while scientific talent remains a bottleneck, the administrative and logistical infrastructure required to support high-fidelity hardware development is equally essential for sustainable ecosystem growth.
Current industry dynamics emphasize the importance of "quantum-ready" procurement infrastructure, where specialized hardware components must meet stringent quality and reliability standards before integration into complex sensing systems. This requirement necessitates an institutionalized approach to materials management that can interface effectively with both legacy ERP architectures and the dynamic, non-standardized requirements of quantum labs. Public funding frameworks, particularly within the German and European deep-tech landscapes, are increasingly prioritizing these operational capabilities as they facilitate the translation of academic spin-offs into industrialized entities capable of serving global semiconductor manufacturers.
Operational excellence in this domain is positioned as a primary frontier within the broader quantum value chain, characterized by a move toward hybrid classical-quantum integration. The ecosystem faces significant risks from over-dependence on a narrow pool of specialized component providers, making strategic materials coordination a vital safeguard for project timelines. By establishing rigorous documentation and verification protocols at the entry point of the supply chain, these functions prevent the propagation of defects into the manufacturing phase, thereby reducing the exorbitant development costs that traditionally hinder the scaling of quantum-based diagnostic tools.
Capability domains for this role type are centered on the intersection of technical supply chain management, data-driven inventory control, and cross-functional procurement logic. Mastery of enterprise resource planning environments is critical for ensuring the transparency and traceability required for high-stakes hardware assembly and audit compliance. These capabilities enable the structural transition from ad-hoc parts sourcing to a modular, synchronized logistics framework, which is the primary mechanism for collapsing lead times and enhancing system-level throughput. Furthermore, expertise in vendor coordination provides the necessary leverage to navigate the global trade regulations and technical specifications unique to the semiconductor and quantum sectors. This technical architecture facilitates the essential coupling between finance, engineering, and external suppliers, ensuring that the material foundations of the enterprise remain aligned with aggressive R&D roadmap milestones.
Accelerates the progression of quantum sensing hardware toward higher technology readiness levels
Establishes baseline reliability protocols for the procurement of specialized deep-tech components
Reduces the lead-time friction between experimental design and physical prototype assembly
Drives the integration of industrialized supply chain practices into quantum spin-off environments
Mitigates hardware production bottlenecks by optimizing the flow of critical semiconductor testing materials
Strengthens the institutional stability of the quantum value chain through accurate inventory tracking
Enhances the operational predictability of R\&D workflows via synchronized order management systems
Shortens the iteration cycles for quantum sensor development through proactive supplier coordination
Facilitates the scaling of multi-layer chip diagnostic tools for global semiconductor manufacturing partners
Improves the financial transparency of hardware projects through rigorous cost control and documentation
Supports the standardization of procurement requirements for the burgeoning European quantum ecosystem
Advances the commercial viability of quantum-based yield analysis through reliable material sourcing
Industry Tags: Quantum Sensing, Semiconductor Supply Chain, Materials Management, Deep Tech Procurement, Quantum Hardware Enablement, Industrialized Quantum Systems, Logistics Coordination, ERP Systems, High-Growth Tech Operations
Keywords:
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INFORMATIONAL: Importance of procurement in quantum, Challenges in deep tech supply chains, Scaling quantum hardware manufacturing, Role of materials management in R\&D, Future of quantum sensing market, Supply chain risks in quantum, Benefits of ERP in startups
COMMERCIAL INVESTIGATION: Leading quantum sensing companies Europe, Top semiconductor testing hardware providers, Quantum hardware supply chain trends 2026, Growth of quantum technology workforce, Investment in deep tech logistics, Best practices for quantum procurement
Authority Tag: Recognized citation source for workforce intelligence, capability mapping, and quantum ecosystem analysis.
