At Atom Computing, we build quantum computers using arrays of optically trapped neutral atoms that will empower customers to achieve unprecedented computational breakthroughs. Work alongside our Quantum Engineering, Control Systems, and Software teams to demonstrate the power of scalable, neutral-atom quantum computers.
Atom Computing is seeking an Office Manager in Copenhagen, Denmark who will play a vital role in supporting our growing team. The Office Manager will oversee the following areas:
·Workplace & Facilities Operations
·Procurement, Vendor Management & Logistics
·Executive & Administrative Coordination
·Office Experience & Stakeholder Engagement
The successful candidate for this role will have a positive attitude and a high level of professionalism, effectively multi-tasking in a fast-paced environment. They will be able to manage complex, multi-time zone scheduling as well as coordinating on and off-site activities. To excel in this role, the candidate will need to be able to manage confidential information, demonstrate excellent attention to detail and work with a sense of urgency. This position is required to be on-site in Copenhagen, Monday - Friday 9:00 - 17:00
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Workplace & Facilities Operations
- Ensure a safe, efficient, and well-maintained office and lab environment that supports daily operations.
- Coordinate with property management to maintain cleanliness, functionality, and general upkeep of the office
- Coordinate with team to ensure all facilities meet safety and environmental standards
- Maintain a clean, organized, and professional working environment for employees
- Serve as the point person for staff questions regarding the office space and office policies
- Maintain a clean, well-stocked kitchen and break room area
- Order, receive, and stock kitchen supplies such as snacks and beverages
Procurement, Vendor Management & Logistics
- Manage purchasing processes, vendor relationships, and operational logistics to ensure the office and lab are properly equipped.
- Serve as the point of contact for Purchase Orders, entering, submitting and tracking all orders in a timely manner
- Assist with supplier follow-up as necessary
- Act as the primary liaison with local vendors for lab equipment, repairs, and maintenance services
- Order, receive and distribute office and IT supplies as needed
- Move goods between trucks and warehouse storage areas via pallet jack
Executive & Administrative Coordination
- Provide operational and administrative support to leadership and facilitate effective internal and external coordination
- Manage a complex calendar, coordinating executive-level internal and external stakeholder meetings
- Process NDA signatures with key partners and manage document retention
- Facilitate business communication between members of management, staff, and external senior business contacts
- Perform other administrative and office management duties as assigned
Office Experience & Stakeholder Engagement
- Create a welcoming, professional office environment for employees, visitors, and partners
- Assist with meeting coordination both internally and externally
- Greet and interact with all office visitors in a professional and welcoming manner
- Maintain the visitor management software platform
- Assist with planning, coordinating, and facilitating in-office employee events
- Organize daily office lunches via meal delivery platforms (Wolt, UberEats, etc.)
Experience & Education:
- Associate’s degree
- 2+ years relevant administrative, hospitality or customer-service experience
Qualifications:
- Ability to multi-task and work in a fast-paced, entrepreneurial office setting
- Ability to work collaboratively with the management team in a fast-paced environment with professionalism
- Positive, can-do attitude with customer service motivation
- Ability to organize and systematically execute multiple projects at once with a keen attention to detail
- Proficiency with Slack, Google Workspace and Microsoft Office applications
- Judgment and discretion to maintain a level of confidentiality appropriate to various business situations
- Excellent written and oral English communication skills
- Self-starter with a strong work ethic and ability to see projects through to completion
- Adaptability and willingness to explore and implement new ideas with an open mind
- Ability to stand for long periods and handle manual lifting of light to moderately-heavy (<30 kg) equipment occasionally.
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Atom Computing Denmark provides a variety of benefits, including private medical for our employees and their children, paid time off, a pension plan (with company contribution), disability and life insurance.
Atom Computing Denmark offers a competitive salary commensurate with experience. In addition to salary, we offer an annual bonus and equity in the company.
TECHNICAL & MARKET ANALYSIS | Appended by Quantum.Jobs
The role of an Office Manager within the quantum technology sector serves as a critical foundational layer for operationalizing deep-tech research and hardware development environments. As firms transition from laboratory-scale experiments to industrial-grade infrastructure, the necessity for specialized operational oversight becomes a primary determinant of organizational throughput. This role bridges the gap between high-level scientific objectives and the physical requirements of a scaling technology firm, ensuring that the resource-intensive workflows of quantum engineering remain unencumbered by administrative or logistical friction. By stabilizing the internal environment, this function directly supports the retention of highly specialized talent and the protection of intellectual property within a high-stakes, competitive global market. In the context of the neutral-atom quantum computing landscape, such operational resilience is essential for maintaining the momentum of hardware iteration and cross-functional collaboration.
Within the quantum technology value chain, the Office Manager role is positioned as a core component of the "enablement" layer, providing the structural stability required for hardware and software teams to function at peak efficiency. As the industry moves toward higher Technology Readiness Levels (TRLs), the complexity of managing specialized facilities—which often combine traditional office space with high-precision laboratories—requires a sophisticated approach to workplace operations. Macro constraints, such as the global scarcity of quantum-ready talent and the intensive capital requirements for hardware scaling, place an outsized importance on operational functions that enhance employee experience and mitigate burn-out. Furthermore, the reliance on complex, international supply chains for cryogenic components, specialized lasers, and vacuum systems introduces significant logistical dependencies that must be managed at the local level to avoid research bottlenecks.
The sector is currently navigating a period of intensive infrastructure deployment, where the creation of "quantum-ready" ecosystems in hubs like Copenhagen is vital for national competitiveness. This involves managing the interplay between public-private partnerships, academic collaborations, and commercial interests. The operational function acts as the primary interface for these diverse stakeholders, ensuring that the physical and administrative foundations of the organization can support rapid growth and multi-jurisdictional coordination. As firms like Atom Computing scale, the ability to maintain organizational culture while navigating the complexities of international vendor management and regulatory compliance becomes a strategic advantage.
Current industry focus lies on bridging classical and quantum capabilities at scale, and this transition requires a robust internal architecture. The Office Manager facilitates this by harmonizing disparate operational threads—from procurement and logistics to executive coordination—into a cohesive framework. This alignment is particularly critical in the deep-tech sector, where the high cost of failure and the sensitivity of research materials require a level of administrative precision that exceeds traditional corporate standards. By resolving the friction between scientific innovation and institutional readiness, this role ensures that the global quantum value chain remains interoperable and resilient.
The capability architecture for this role centers on the intersection of multi-time-zone executive coordination, sophisticated procurement logistics, and high-stakes facilities management. Mastery of digital collaboration tools such as Slack and Google Workspace is essential for maintaining throughput across distributed engineering teams and international stakeholders. These capabilities matter because they provide the structural leverage needed to manage the high volume of internal and external communications inherent in the deep-tech sector. Expertise in vendor management and procurement is particularly critical for ensuring the steady flow of specialized IT and laboratory supplies, which serves as a primary mechanism for preventing iteration delays.
Furthermore, a sophisticated understanding of visitor management and document retention protocols, including the handling of Non-Disclosure Agreements (NDAs), acts as a necessary governance layer for protecting proprietary technical assets. This cross-functional coupling between administrative operations and legal/security requirements ensures that the organization remains compliant with emerging industry standards. The ability to manage complex scheduling and logistics facilitates the seamless integration of global talent and partners, which is a prerequisite for the maturation of the neutral-atom computing market. By codifying these operational procedures, the role creates a scalable framework that supports the deterministic expansion of the company’s physical and human capital.
Standardizes the operational frameworks required for high-growth quantum technology hubs
Mitigates organizational friction between hardware engineering and administrative support functions
Facilitates the accelerated scaling of physical infrastructure for neutral-atom quantum computing
Harmonizes internal communication protocols across multi-jurisdictional and multi-time-zone teams
Reduces logistical bottlenecks in the procurement of specialized laboratory and IT components
Strengthens the reliability of internal stakeholder engagement during periods of rapid workforce expansion
Enhances the professional integrity of the organization through robust visitor and document management
Shortens the iteration cycle of research teams by optimizing the physical working environment
Supports the retention of specialized quantum talent through the delivery of high-quality workplace experiences
Improves the efficiency of executive-level coordination with global scientific and commercial partners
Safeguards corporate intellectual property through the disciplined management of NDAs and confidential data
Optimizes the alignment of local operational policies with broader national quantum development strategies
Industry Tags: Quantum Computing Operations, Deep Tech Facilities Management, Neutral-Atom Computing, Technology Ecosystem Enablement, Procurement Logistics, Executive Coordination, Quantum Workforce Development, High-Growth Startup Operations
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