We are seeking a highly organized, proactive, and business-minded Lead Executive Assistant to provide comprehensive support to the Chief Legal Officer and Corporate Secretary at Quantinuum. This role is responsible for managing complex schedules, coordinating travel, facilitating communications, supporting strategic initiatives, and ensuring seamless execution of executive priorities.
The successful candidate will serve as a trusted partner to executive leadership, have experience of working with boards of directors, and be able to demonstrate exceptional judgment, discretion, attention to detail, and the ability to anticipate needs in a dynamic, global, fast-paced technology environment.
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Key Responsibilities:
Executive Support & Calendar Management
- Manage complex and frequently changing executive calendars, prioritizing competing demands and ensuring alignment with business objectives.
- Coordinate internal and external meetings, including agenda preparation, logistics, materials, and follow-up actions – including Board and Board committee meetings
- Anticipate executive needs and proactively address scheduling conflicts and operational challenges.
- Support preparation for leadership meetings, board meetings, and executive presentations.
Travel & Meeting Coordination
- Arrange domestic and international travel, including flights, accommodations, transportation, visas, and itineraries.
- Manage travel-related expenses and timely expense report submissions.
- Coordinate executive offsites, leadership meetings, town halls, and company events.
- Ensure smooth execution of meetings through effective logistics planning and stakeholder communication.
Communication & Stakeholder Management
- Serve as a key point of contact for internal and external stakeholders on behalf of executives; serving as a way-maker and ambassador of the organization both internally and externally
- Draft, edit, and manage executive communications, presentations, reports, and correspondence.
- Exercise sound judgment in handling confidential and sensitive information.
- Build strong relationships across departments to facilitate collaboration and information flow.
Project & Operational Support
- Support strategic initiatives and special projects by tracking milestones, coordinating activities, and ensuring timely completion.
- Maintain action item trackers and follow up on commitments from leadership meetings.
- Assist with organizational planning, reporting, and administrative processes.
- Develop and improve administrative procedures to enhance executive effectiveness and operational efficiency.
Leadership & Team Collaboration
- Partner closely with executive leadership, Human Resources, Finance, and Operations teams to support organizational objectives.
- Support cross-functional initiatives and company-wide programs.
- Contribute to a culture of professionalism, collaboration, and continuous improvement.
- Provide backup support to other administrative professionals as needed.
YOU MUST HAVE:
- Bachelor's degree or equivalent combination of education and experience.
- 10+ years of experience supporting senior executives or C-suite leaders in a fast-paced business environment with the appropriate sense of urgency.
- Due to Contractual requirements, must be a U.S. Person defined as, U.S. citizen permanent resident or green card holder, workers granted asylum or refugee status.
- Due to national security requirements imposed by the U.S. Government, candidates for this position must not be a People's Republic of China national or Russian national unless the candidate is also a U.S. citizen.
WE VALUE:
- Exceptional organizational, time management, and prioritization skills.
- Advanced proficiency with Microsoft Office Suite, including Outlook, PowerPoint, Word, Teams, and Excel.
- Strong verbal and written communication skills.
- Ability to handle highly confidential information with professionalism and discretion.
- Flexibility and willingness to work across time zones
- Experience supporting executives within technology, engineering, research, or high-growth organizations.
- Demonstrated ability to manage multiple priorities with minimal supervision.
- Experience coordinating international travel and global meetings.
- Strong project coordination and event planning experience.
- Experience working across global teams and time zones.
- Excellent problem-solving skills and attention to detail.
- Ability to influence and collaborate effectively at all organizational levels.
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$80,000 - $110,000 a year
Incentive Eligible – Range posted is inclusive of bonus target.
The pay range for this role is $80,000 - $110,000 annually. Actual compensation within this range may vary based on the candidate's skills, educational background, professional experience, and unique qualifications for the role.
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Quantinuum is the world leader in quantum computing. The company’s quantum systems deliver the highest performance across all industry benchmarks. Quantinuum’s over 650 employees, including 400+ scientists and engineers, across the US, UK, Germany, and Japan, are driving the quantum computing revolution.
By uniting best-in-class software with high-fidelity hardware, our integrated full-stack approach is accelerating the path to practical quantum computing and scaling its impact across multiple industries.
By joining Quantinuum, you’ll be at the forefront of this transformative revolution, shaping the future of quantum computing, pushing the limits of technology, and making the impossible possible.
What’s in it for you?
A competitive salary and innovative, game-changing work
Flexible work schedule
Employer subsidized health, dental, and vision insurance
401(k) match for student loan repayment benefit
Equity, 401k retirement savings plan + 12 Paid holidays and generous vacation + sick time
Paid parental leave
Employee discounts
Quantinuum is an equal opportunity employer. You will be considered without regard to age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality, sex, or veteran status. Know Your Rights: Workplace discrimination is illegal
Applications will be accepted on an ongoing basis, there is no application deadline for this position.
QUANTUM ROLE CONTEXT | Appended by Quantum.Jobs v2
Role context:
This role type exists to provide high-level administrative support, governance alignment, and operational coordination to executive leadership within complex corporate structures. Positioned directly alongside legal counsel and executive officers, the role acts as an essential operational hub. It ensures that leadership priorities are executed efficiently, schedule conflicts are mitigated, and strategic communications flow smoothly. By handling corporate governance logistics and executive workflow, professionals in this function enable corporate leaders to focus on core strategic decision-making and organizational direction.
Quantum ecosystem relevance:
While non-technical, executive support functions serve as vital enabling infrastructure for quantum technology organizations. As companies in the quantum sector expand operations, navigate regulatory environments, and coordinate cross-border research initiatives, administrative governance becomes critical for organizational stability. By facilitating board operations, legal compliance workflows, and leadership communication, this role indirectly supports the broader ecosystem by maintaining operational continuity and helping quantum enterprises scale their underlying corporate and legal frameworks.
Capability signals:
- Executive schedule coordination and high-level corporate meeting management
- Preparation and governance support for board and committee proceedings
- Management of confidential communications across internal and external stakeholders
- Complex international travel planning and operational expense administration
- Special project tracking and strategic action item execution across teams
